Time Frame: August 2008

Skills: Accounting Manager – Position Summary

The Accounting Manager has direct responsibility for the day-to-day management of the financial records of Opera Carolina as established in company accounting procedures, and is the primary user of the company accounting software. The Manager has internal contacts with the entire administrative staff and external contacts with accounts receivable and payable, including vendors. The Manager will meet the job expectations of the CFO, working with other members of the Opera Carolina staff to obtain a working atmosphere that is positive, forward thinking, efficient and inclusive.

Goal: Principal Duties and Responsibilities

Accounting
1. Accounts Payable. The Accounting Manager assumes primary responsibility for the processing and initial level of administrative review necessary to ensure the accurate payment of all legitimate invoices on a timely basis. This includes entering payables into the company accounting system, managing phone calls from vendors, printing A/P reports as needed, and managing A/P data as is required to maintain accurate, up-to-date data.

2. Cash Receipts. The Manager assumes primary responsibility for accurate and timely accounting of cash receipts. This includes copying checks and other cash receipts, distributing copies of the same to the respective department, entering all data into the company accounting system, and managing daily deposits. Management of cash receipts includes managing credit card transactions, and the accurate and timely recording of such transactions in the company accounting system.

2. The Manager will accurately, and in a timely manner, produce annual 1099’s for company independent contractors.

3. Accounts Receivable. The Manager assumes primary responsibility for processing invoices for outstanding receivables, other than donation pledges managed by the Development Department.

4. General Ledger & Reports. The Manager assumes primary responsibility for generating monthly department reports, providing the same to the department heads, bringing discrepancies including overages to the attention of the department head and/or the CFO.

The Manager is responsible for the accuracy of journal entries necessary to produce monthly financial statements and balance sheets in accordance with established procedures and FASB standards, and assumes primary responsibility for the preparation of monthly financial statements and balance sheets in accordance with established procedures and FASB standards, and will present these statements to the CFO and Treasurer for their review one week prior to the monthly Executive Committee meeting.

5. Payroll. The Manager is responsible for processing the bi-monthly payroll accurately and with the initial level of administrative review by the CFO necessary to ensure the accurate payments to employees and contractors, and the processing of W-2’s and 1099’s. This includes, but may not be limited to calculating payroll, tax withholding, employee benefits deductions, accurate record keeping of payroll transactions in the company accounting system, distribution of payroll to employees.

The timely processing of payroll taxes is an additional area of responsibility under payroll and includes all quarterly tax reports.

6. Reconciliations. The Manager is responsible for the monthly reconciliation of the operating account(s) and payroll account(s) with the banking statements.

Accurate record keeping includes reconciling income statements from the Development and Marketing departments for ticket sales, special events, and all donations (including pledges).

Management
The Accounting Manager performs several important managerial functions within the administrative structure of Opera Carolina.

1. Employee Benefits. The Manager will be part of meetings with the company benefit provider(s), and will coordinate information regarding employee benefits with the CFO and/or General Director. Employee benefits is defined as health coverage, dental coverage, life & disability coverage, Simple IRA for participating employees, parking benefits.

2. Perform office management functions as requested. This area may include the management of postage, postage meter and postal supplies, the management of office equipment and repairs for the same, the management of office supplies, parking passes and telephone assistance.

3. As with all employees of Opera Carolina, the Accounting Manager will be asked to support the administrative staff in opera performances and special events as is reasonable.

The Accounting Manager will possess and develop the following knowledge, skills and abilities to successfully meet the requirements of the position:

· Have a working knowledge of accounting theories and practices;
· The ability to perform a volume of numerical detail work accurately, to make difficult mathematical computations with and without mechanical assistance;
· The ability to understand and follow complex oral and written instructions and technical terminology;
· The ability to prepare and maintain records in a systematic, neat, and legible manner;
· The ability to establish and maintain effective working relationships with co-workers, a variety of board members or donors and patrons, and the general public;
· Exhibit initiative to learn and influence in a positive manner company policies and procedures for the finance area, new computer advancements including software and hardware, regulatory requirements, and changes in accounting methods;
· Exhibit a professional attitude, appearance, and ability to be a team player.

The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the person.

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Posted: Wednesday, July 23rd @ 10:34am

Time Frame: Ongoing

Goal: For more information, or to be added to Opera Carolina's Audition Email Listserve, email Auditions.

Posted: Monday, April 21st @ 2:33pm

Time Frame: Fall - September to December; Winter/Spring - January to May

Goal: Assigned to the Director of Marketing, this internship provides a well-rounded internship experience, focusing on individual production marketing, planning and marketing department events subscriber dinners and the annual Golf Tournament (spring only).

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Posted: Wednesday, April 11th @ 6:04pm

Time Frame: Fall - September to December; Winter/Spring - January to May

Goal: The Intern will interact directly with Opera Carolina's Director of Education & Community Relations, and will gain hands-on experience over the course of the internship with the various programs and initiatives of the department. See website for program information.

Posted: Wednesday, April 11th @ 9:35am

Time Frame: Fall - September to December; Winter/Spring - January to May

Goal: Assigned to the Director of Major Gifts & Strategic Development, this internship provides a well-rounded internship experience, focusing on a wide-ranging overview of Special Events Planning at a non-profit arts organization. Special events include Fall Gala, Verdi Society (major donor) events and Patron Dinners.

Attachment: Download for full details

Posted: Thursday, May 18th @ 9:48am